Sierra Leone Teacher Management Information System (TMIS)
The Teaching Service Commission (TSC) partnered with CGA Technologies to design and implement the Teacher Management Information System (TMIS), a comprehensive digital platform designed to transform how the education workforce is managed in Sierra Leone. The project replaces inefficient paper-based workflows with a streamlined, transparent system to support over 36,000 payroll teachers and 80,000 licensed teachers. By digitising key administrative processes, the TMIS empowers the TSC to make data-led decisions, improving accountability and equity across the education sector.
The TMIS part of the Government of Sierra Leone’s ongoing efforts to improve the education system, teaching practices, and learning outcomes under the 2018 Free Quality Secondary Education (FQSE) policy.
| Country/Region: | Sierra Leone |
| Dates/Duration: | 2022 - 2024 |
| Funded by: | World Bank |
| Clients: | Sierra Leone Teaching Service Commission (TSC) |
Key Activities
CGA Technologies developed a robust, web-based platform comprising five distinct modules that digitise the entire teacher management lifecycle. This transition from paper-based systems—where simple requests such as leave or transfers required physical transportation to headquarters—to a digital environment significantly reduces administrative burden and delays.
The TMIS consists of the following core modules:
- Teacher Licensing and Registration: Manages the registration of qualified teachers, administration of licensing examinations, and issuance and renewal of licenses. This pushes registrations and bookings to an Android examination app built by Fab Inc. Exam results are then automatically published in the Teacher’s Portal.
- Teacher Recruitment: Supports strategic workforce planning, recruitment processes, and school deployment.
- Teacher Management: Handles essential HR processes, including leave requests, transfers, separations, and disciplinary actions. This links with the TSC’s Teacher Records Management system - tsctrm.org
- Teacher Professional Development (TPD) and Performance: Tracks in-service training registration, teacher engagement with professional development, and promotion pathways.
- Grievance Redress Mechanism: Provides a systematic process for addressing complaints regarding teachers or TSC staff.
Access is managed through four specific user portals: a public landing site, a Teacher Self-Service Portal for personal data management, an Admin Portal for TSC officers, and a Partner Portal for training.
Outputs
Following in-depth testing and user acceptance, the TSC began operationalising the TMIS in January 2024. The system is hosted on a secure cloud-based database capable of integrating with other critical data sources, such as the national payroll, EMIS, and Wi De Ya, the Sierra Leone attendance monitoring system.
Key implementation milestones include:
- Widespread Adoption: Over 23,400* teachers have successfully registered for TMIS accounts, enabling verification of their teaching qualifications.
- Standardised Licensing: The system has processed licensing exams for thousands of candidates, with over 9,700* teachers passing their exams to date. This establishes a verified standard of professional assurance for the public.
- Streamlined Recruitment: The TSC has successfully utilised the platform to recruit 3,700* licensed teachers directly onto the payroll.
- Data Visibility: Secure dashboards now provide department-specific information and analytics, supporting complex search, sort, and ranking queries to inform policy decisions.
* Figures correct as of Dec 2025.
Outcome
The TMIS is fundamentally shifting teacher management from a resource-intensive manual operation to an efficient, digital-first model. By decentralising information access, the system allows district teams to manage their workforce effectively without relying on the central office for routine tasks.
Strategic impacts include:
- Enhanced Efficiency: Administrative processes such as transfers and leave are actioned faster, allowing teachers to focus on classroom instruction.
- Increased Transparency: The platform provides a clear audit trail for recruitment and licensing, reducing opportunities for mismanagement.
- Quality Assurance: A rigorous digital licensing system ensures the TSC recruits qualified professionals, directly supporting the government's goal of improving education quality.
- Sustainability: The system is tailored to specific TSC policies and workflows, ensuring long-term viability and value for money.
With support from Corus International, CGA provides ongoing funds to ensure sustainable systems implementation for the government.
Team
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Hannah Graham
Managing Director
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Muniru Kawa
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Harry Hayward
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Sheriff Conteh
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Alimatu Sesay
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Nancy Makande